Under the general supervision of the Executive Director, the Facilities Coordinator I has the primary responsibility for cleaning and maintaining the Association's and 4-H Camp Bristol Hills physical facilities and grounds to ensure the safety of staff, volunteers, participants, and the public. It is the role of the position to follow daily, weekly and monthly cleaning schedules including, but not limited to, the office areas, bathrooms, storage areas and entrances. The Facilities Coordinator is also responsible for preparation of facilities for meetings, rentals, & events; mowing; snow removal; repairs; minor carpentry and construction projects; maintenance of equipment including Association vehicle; set up/breakdown; and coordinating facility needs with the Executive Director and/or designated staff/volunteers.
Associate Degree or Equivalent Education (High School diploma/GED + 1 year transferrable program/functional experience)
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Valid NYS Driver's License.
Ability to operate a lawn mower, snow blower and related equipment.
Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to provide cleaning, maintenance, and repair work.
Ability to identify and address safety concerns in the work place.
Reliability and competence with building mechanicals, electrical and plumbing operations.
Ability to work cooperatively with commercial contractors and repair services as needed.
Physical ability to do heavy lifting, shovel snow, and carry supplies and equipment.
Ability to climb and perform work from a ladder.
Basic computer skills.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.
Ability to work effectively with the public and co-workers.
Ability to communicate with supervisor and staff as pertains to the duties of the job.
Assist with developing and maintaining written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
Assist with developing building and equipment maintenance schedules.
Assist with creation and maintenance of emergency preparedness plans.
MANAGEMENT - 10%
Provides guidance and oversight of the duties/tasks of the Summer Maintenance Assistant for the 4-H Bristol Hills camp.
Manage building and equipment maintenance schedules.
COORDINATION/OPERATION - 80% GENERAL:
Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc. to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
Collaborate with the Executive Director to keep an inventory of all supplies and equipment.
Comply with established health and safety regulations and guidelines including OSHA/PESHA regulations.
Safely operate all vehicles and other job related equipment.
Follow instructions regarding the use of chemicals and supplies.
Record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
In collaboration with supervisor, maintain all equipment operating manuals and maintenance records.
Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
Collaborate with supervisor to schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
Work collaboratively with Supervisor and Volunteer Groups to complete necessary and required maintenance tasks, as needed.
Provide input to the Board of Directors, Finance and Facilities Committee and attend meetings, as necessary.
GROUNDS AND BUILDING MAINTENANCE:
Clean and maintain all public areas, restrooms, meeting rooms, and offices; removing all garbage, trash, and recyclables; cleaning and maintaining appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, lawn mowers, tractors, floor scrubbers, etc.
Set up and tear down meeting facilities.
Assist with arranging for / performing deliveries and errands.
Provide general maintenance and repairs, such as minor plumbing, electrical, carpentry, roofing, flooring, and painting as required. Alert Executive Director of any major problems or repairs needed.
Remove snow and ice from walks, roofs, driveways, and parking lot as needed.
Maintains lawn and landscaping as needed.
Collaborate with Supervisor and staff to ensure the buildings and grounds are prepared for educational programming
RENTALS AND STORAGE:
Consult Rental/Sign-out Calendar daily for information regarding buildings and grounds use.
Make arrangements for buildings to be opened and closed as per rental/storage needs and schedule.
Serve as the contact for buildings and grounds issues and emergencies outside typical office hours.
Check facilities after use by renters and report any damage to Executive Director.
Set up chairs, tables, bleachers, or any other equipment as specified.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor
Collaborate in activities that in general support Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety - Applies to all duties and functions
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Association Facilities Coordinator I
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
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