Be part of our mission. The Archdiocese of Chicago (“the Archdiocese”), the third largest Catholic Archdiocese in the United States, serves more than 2.2 million Catholics in 347 parishes in Cook and Lake Counties. The Archdiocese's 217 elementary and secondary schools comprise the largest U.S. private school system, and have garnered more U.S. Department of Education Blue Ribbon Awards than any system of any type. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees.
The Facilities Manager will serve as the facilities subject matter expert with the Renew My Church initiative, serving selected groups of parishes and schools on a continuous basis, and assigned to groupings of parishes during the initiative. A grouping may be defined as 1-4 churches with or without 1-3 schools. The Facilities Manager will work closely with project managers, other Renew My Church subject matter experts, and parishes in groupings (churches and schools) to assess physical buildings, real estate, and churches and schools. The Facilities Manager will provide consultation on the optimal use of multiple parish/school campuses as the configurations are established. Once established, he or she will ensure that facility use and maintenance plans are developed as the groupings are rolled out.
Responsibilities and Duties
Work closely with parishes in optimizing facility use and maintenance within groupings.
Assess parish and grouping facilities’ needs.
Collect facility assessment data, review, prioritize and create a comprehensive facility maintenance plan including energy optimization plans.
Create quarterly FM update reports including; project updates, project funding status, maintenance updates and next quarter goals.
Work with parish (church and school) financial groups to identify priorities for maintaining facilities as well as managing to develop cost-effective solutions.
Help parishes develop action plans to schedule and complete identified improvements as needed; work with pastor, parish staff and parish councils to ensure buy-in and ownership.
Develop pattern of regular follow-up and process for regularly elevating issues requiring attention.
Review and provide feedback on parish and/or grouping budgets for maintenance and upkeep; submit to bishops and the RMC Finance Director for final approval.
Supervise the monitoring of facilities to identify maintenance issues and repair needs
Act as Subject Matter Expert for parishes on facilities topics.
Counsel parishes on the best way to address facilities concerns by providing “first-level” support and also identifying appropriate expert vendor resources to assist parishes.
Ensure appropriate Pastoral Center and external experts provide the necessary support to parishes by coordinating efforts and following up to ensure parish needs have been met.
Counsel the local pastor to coordinate efforts to manage vendors providing maintenance and repair work.
Identify the facilities’ issues and challenges that need priority-level attention.
Support the bishop in developing and implementing a follow-up process for facilities issues.
Keep the bishop and deans informed of all other parish facilities issues.
Assess the performance of individuals or vendors performing facilities maintenance
Identify, create and implement preventative Facilities Maintenance plan including but not limited to mechanical inspection checklist, roof inspections and building envelope maintenance.
Provide feedback to pastors on performance of maintenance vendors.
Help ensure strong communications and understanding between the Pastoral Center, the local bishop, vicariate leaders, pastors and parish leaders.
Help keep the bishop, deans, pastors, and parish staff informed of Archdiocesan initiatives related to facilities management.
Help bishops and deans understand vicariate issues and concerns.
Understand and support existing Archdiocesan policies regarding capital improvement projects including capital project approval process, Construction Guidelines, and use of volunteers.
Other responsibilities as assigned.
Qualifications and Skills
Bachelor’s degree, specializing in facilities, operations, or related field, or equivalent professional experience.
Minimum of 5 years of related facilities, building maintenance or operations experience; 10+ years is preferred
Strong understanding of facilities and building operations issues.
Strong project management skills.
Strong leadership skills; comfort assuming an advisory role with bishops, pastors and parish leaders.
Strong interpersonal skills, including an ability to work in parishes that are ethnically, culturally, and economically diverse.
Strong planning and organization skills; ability to handle multiple priorities and tasks.
Strong oral and written communication skills.
Ability to speak Spanish a plus
Must demonstrate understanding, respect and support for Catholic Church teaching, mission, and values
Additional Salary Information: Attractive salary and comprehensive benefit package including medical, dental, vision and 403b retirement plan.
Internal Number: 6172
About Archdiocese of Chicago
The Archdiocese of Chicago is one of the largest Catholic dioceses in the United States with 2.2 million Catholics. The Archdiocese is divided into six vicariates, 31 deaneries and 351 parishes. There are approximately 230 schools, and numerous ministries and programs serving the people of Cook and Lake Counties in Northeastern Illinois. This local church is pastored by Cardinal Blase J. Cupich.