Job Code: 4400 Job Grade: H ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES: Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus. Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions: the Office of the Senior Associate Vice Provost, Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology and Communications. Students (Customers) First is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, Excellence is defined by aligning our strategic goals and performance with our vision.ABOUT MAINTENANCE OPERATIONS & CAPITAL PROJECTS (MCP) This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings/fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration. JOB PURPOSE: Coordinate and schedule asset assessments of building subsystems within R&DE facilities totaling 315 buildings. Assist with assessments and integrate observed information into our asset tracking database. Manage the project request process for all incoming new project requests and the tracking of this project information in weekly reporting protocols. Manage current and long term space movement and planning for R&DE. Additionally, manage activities of assigned projects from project initiation through completion with limited guidance; coordinate all technical activities on assigned projects. CORE DUTIES*:
Assist Facility Planning Project Manager, and FRRM Analyst with asset assessments throughout all of R&DE
Coordinate scheduling of asset assessments with inspection teams and user groups
Track assessment information and incorporate information into Asset Renewal model
Coordinate project requests for MCP from all of R&DE and maintain data, tracking from request through to handoff of scoped project to the Project Delivery Group.
Perform space feasibility and fit studies
Evaluate space requests and review with stakeholders and review space requests to ensure they meet the department needs
Identify strategies for sequencing space moves
Manage R&DE space guidelines
Administer all requests for R&DE space and maintain database accordingly
Coordinate substantial project initiatives with summer conferences, operations, and other schedules
Liaise with campus partners to support project document management initiatives
Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
Perform project management oversight of small projects or more than one large task within a larger project.
Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
Review, evaluate, approve, and monitor cost schedule and technical scope baselines.
Ensure the preparation of required project documentation.
Contribute to communication plan and change management elements.
* - Other duties may also be assignedMINIMUM REQUIREMENTS:Education & Experience: Bachelor's degree in a related field and two years of relevant experience or combination of education and relevant experience. Knowledge, Skills and Abilities:
Polished written and oral communication skills to address a wide variety of audiences.
Ability to productively contribute to cross-functional teams.
Depth of knowledge in technical discipline/domain needed to deliver projects.
Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
Work cross functionally with other Stanford departments.
Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
Frequently stand/walk, sit, perform desk based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
Ability to maintain a valid non-commercial California Driver's license.
Auditory acuity with ability to hear horns and bells.
Visual acuity with ability to determine colors for finishes.
Ability to climb scaffolding, ladders, stairs etc.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORKING CONDITIONS:
May work in active laboratories or outdoor environments.
May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
May drive vehicle day and night.
Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
May work extended hours, evenings and weekends.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Residential & Dining Enterprises, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.