Classification: Management II Department Name: Residential Life Job Number: FP2019-646 Status: Priority Screening Deadline May 28, 2019Open until filled Priority Screening Date: 05/28/2019 Recruitment Status:
Position Description: The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University Monterey Bay. The Corporation is a nonprofit 501 (3) public benefit corporation that is a recognized auxiliary organization of California State University and was established in July 1994.
The Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population. The Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
Student Housing & Residential Life provides an environment that supports and empowers students to learn and grow in their residential communities and beyond.
POSITIONPURPOSE: Under the general direction of the Director of Student Housing & Residential Life with general oversight provided the AVP/Dean of Students, the of Associate Director of Facilities and Planning (ADFP) is responsible for ensuring that residential facilities support a diverse community of college students to grow and develop individually and collectively with future planning within the Main and East Campus residential communities housing 3800+ students. This individual's primary role is to serve the Main Campus Residential community as a liaison between CSUMB Facilities, Campus Planning and Development (CPD) Office, Residential Life staff, on-campus residents, the University Corporation, and other University departments as designated. As ADFP, the person in this position fosters effective communication among all parties involved in, and affected by maintenance issues, emergency repairs, summer renovation and construction as well as summer occupancy and ongoing custodial support. The ADFP serves as a resource to the general campus community, and Student Affairs staff for issues of student and campus resident life. The ADFP is responsible for the following:
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
As primary liaison with Facilities Services & Operations (FSO), collaborate with FSO to proactively address student housing facilities issues (e.g. routine maintenance, trash removal, pet waste concerns).
Serve as liaison between the Office of Residential Life, residential area staff, FSO, and the University Corporation to coordinate and facilitate summer housing scheduling, occupancy and turns for students and conferences, custodial support for conferences and normal operational needs, maintenance issues and concerns, and renovations and upgrades.
Regularly assess building condition and facilitate maintenance and repairs as needed, in addition to building lifecycle demands
Develop long range plans for renewal and replacement of furniture, appliances, window treatments, floor coverings, conveyance systems, roofs, heating systems, boilers, and fire safety. Work with CPD on major renovations and/or construction.
Recruit, supervise, and evaluate staff and student assistants to support and assist with facilities and planning including summer housing. Make significant efforts to recruit and retain staff and student assistants reflective of the diversity of the student body.
Serve on vendor review committee to ensure that housing's needs will be met by the selected vendor
Recommend, develop, and implement Student Housing operating policies (i.e. abandoned property, etc.) and procedures as necessary to achieve effective operations.
Oversee and manage the work involved in the maintenance, construction, renovation and repair of various residential facilities and structures.
Oversee outside contractors and Facilities support when necessary and, according to University and Corporation guidelines, to provide non-routine maintenance and repairs.
Create, maintain, and ensure the implementation of building access protocols and processes including but not limited to key management, and key card access.
Manage the student move out turn process during the semester and at end of semester and summer student move in and out process related to facilities' move out assessment and move in readiness for cleaning, maintenance and renovation needs, which includes collaboration with CSUMB Facilities, contracted vendors, housing department and student staff and other departments as designated. Additionally has oversight for the electronic Room Condition Inventory Process.
Collaborate with Conference & Event Services on summer housing needs, including hiring of summer conference assistants, managing conference turns and group housing requirements.
Oversee and direct facility-related housing support services in collaboration with Student Disability Resources. Direct and manage all housing accommodation modification requests and the subsequent work including collaboration with CSUMB facilities and other vendors as needed.
Oversee facilities concerns and Work Order reporting processes including overall experience and process, submissions, prioritization, coordinating work as needed with students as well as Facilities and department staff.
Provide regular training sessions for Resident Advisors on preventative maintenance awareness, observing and documenting facilities concerns, submitting Work Orders, and follow-up on maintenance issues.
In conjunction with leadership team, develop and implement a facilities damage billing policy and process for all student housing.
Promote ongoing sustainable practices among Student Housing staff and students. Work collaboratively with custodial, maintenance, and dining services. Offer expertise and collaboratively foster initiatives to reduce resource consumption and waste generation.
Collaborate with student/resident leaders to develop marketing and communications strategies on sustainability.
Support collaborative sustainability-related research projects with faculty, staff and students.
Serve as a member of the SHRL Leadership Team and on the Administrator on-call rotation for Student Housing & Residential Life.
Serve as department liaison with other offices that provide direct facility services related to student housing such as Corporation, University Police Department, Lock Shop, Business and Finance, Information Technology, Student Disability Resources, Campus Service Center, Financial Aid, Student Accounts, and Alliance Property Management.
Serve actively on departmental and other University committees or task forces, as assigned.
Identify issues of area or departmental concern and take initiative to resolve or report them and assist in the identification of potential solutions.
Generate support for change through strong communication skills and consensus building strategies.
Prepare responses to requests for information and updates from campus and the CSU system. Provides coordination of data for annual reports to the CSU System,
Promote and maintain an atmosphere of excellent internal and external customer service within the Student Housing & Residential Life program.
Perform other duties and special projects as assigned.
PHYSICALWORKENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
Knowledge, Skills and Abilities: Knowledge of occupancy planning and facilities maintenance administration, planning, and facility emergency response and experience working in an educational environment. Ability to develop and implement building operations policies and procedures. Ability to analyze the effectiveness of building operations and functions, developing methods to achieve goals and institute required changes. This person must have the ability to relate well to students as well as parents, colleagues, the campus community, general public, and those contacted during the course of work. Ability to perform work involving independent judgment, complex computer software, data tracking and comparison, and a wide variety of complex procedural and policy applications. Ability to interpret and apply rules and regulations in a practical and fair manner. Ability to advise staff and students; establishing and maintaining cooperative, working relationships. Ability to reason logically, collect and analyze data, and make written or verbal presentations based on the data evaluated. This person must possess excellent written and oral communication skills. Must have the ability to sensibly manage emergencies and respond diplomatically and effectively to complaints. Work in a cooperative and professional manner to communicate effectively with a diverse population of staff, students and others. Work well under pressure meeting multiple and sometimes competing deadlines.
Education and Experience: Bachelors degree required. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for year basis. A minimum of four (4) years of progressively responsible experience in administrative or facilities management in a higher education environment. Working knowledge of the practice, procedures, management and activities of a Housing and Residential Life program.
Proficient use of personal computers including word processing, spreadsheets and database software. Working knowledge of student housing database software. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Ability to work in an occasional high-pressured environment. Ability to operate a wide variety of office equipment and troubleshoot problems.
Preferred Qualifications: Masters Degree. Experience working for a four-year college or university preferably in Student Housing, Facility Operations or related area. Knowledge of StarRez desired. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.
Special Conditions of Employment: The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. NOTE: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.
Compensation and Benefits: The monthly salary range for this position is: $6,167 Per Month. This is an Exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. University Corporation positions are at-will employment.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
A completed online application and resume must be received by the University Corporation Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the Corporation.
Materials submitted become the property of University Corporation at Monterey Bay and will not be returned. University Corporation at Monterey Bay will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center first floor ( map). For additional campus information visit CSUMB.edu. For information regarding the University Corporation visit CSUMB.edu/corporation.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
University Home Page
Employment Opportunities Web Page
See how we're Doing What Matters! at Cal State Monterey Bay!