Perform day-to-day responsibilities for all property and construction management activities, including but not limited to property maintenance, collections, tenant relations, property budgets, support to asset management and brokerage firms with leasing and lease renewal activities, reporting, tenant and capital improvement activities, code compliance and partnership agreement compliance and the appearance and physical condition of owned and not-owned Flatiron Park properties. Responsible for overseeing property and facility management staff and the daily physical and financial operations of the assigned buildings.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following as well as additional duties which may be assigned as necessary for smooth and continued operations of the portfolio and company.
Prepare and manage annual operating budgets, including the capital budgets (ABF Yardi Voyager). Review portions of budgets supplied by other departments.
Prepare and/or oversee annual OPEX recovery reconciliations and the invoicing of same (Yardi Voyager).
Prepare monthly financial reports, including budget variances, executive summary, and bi-monthly summary of all portfolio activities. Initiate and complete special projects and those requested by management and/or tenant customers.
Review, red-line and abstract (into Yardi Voyager) all lease documents during lease negotiations and after lease execution working closely with asset management, brokers and legal counsel. Oversee the billing and receivables of tenant rent and other miscellaneous charges in accordance with lease terms and implement collection policies and procedures as necessary to ensure collection of unpaid and slow-paying accounts including resolving disputes that may arise.
Oversee all Accounts Payable activities for both operating and capital expenses.
Perform project management functions related to tenant construction and property capital projects consistent with local codes. Manage tenant work in compliance with leases and work letter agreements to ensure tenant acceptance, timely completion, and occupancy and rent commencement.
Insure all certificates of insurance are current for all leases, licenses and vendor contracts or proposals.
Draft and/or manage vendor contracts for capital and preventative maintenance purposes in addition to their appropriate invoicing and other applicable terms.
Coordinate tenant move-ins and move-outs. Assist tenants in making moving arrangements and review the building and regulations with tenant and tenant’s moving contractor, as is applicable.
Draft various types of Notices in accordance with lease terms as is applicable to various circumstances.
Draft various types of license agreements for tenants, vendors and third parties and obtain applicable types of insurance requirements applicable to the agreement.
Proactively meet with building tenants on management matters and matters of tenant relations, tenant services, leasehold modifications, tenant needs, and special requests or problems.
Draft Landlord Letters of Approval and their associated Notices of non-liability (to be posted and appropriately delivered) for all tenant requested alterations and/or changes to their demised premises in accordance with lease terms.
Routinely manage on-site personnel either directly or through others, including employment interviews employee development, training, motivation, and evaluation.
Establish, monitor, and enforce operating policies and procedures, work schedules, and working hours for staff.
Regularly direct employees or contractors who perform maintenance and repair work, judging work performance, adherence to specifications, and observance of safety regulations and building rules relating to contractors and vendors.
Conduct (or assign) regularly scheduled and unscheduled on-site inspections of common areas, tenant spaces, vacant spaces, mechanical rooms, roofs, exterior perimeter, and other areas. Make appropriate repairs, changes, alterations, etc. as deemed necessary.
Plan for, react to, and assist with unexpected or infrequent items or events such as emergencies, inclement weather, tenant lock-outs, public relations events, major renovations, civil disturbances, government regulations, etc.
On call for after hour emergencies (shared responsibility with other staff).
Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and/or be able to do so independently within one (1) year of hire. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PREFERRED EDUCATION, LICENSURE, CERTIFICATION AND EXPERIENCE
Bachelor’s Degree (B.A./B. S.) or higher, Real Estate Broker’s License (State of Colorado within nine (9) months from of hire date), five (5) years commercial property management experience with a strong background in all areas of operations, construction, budgets/financial reporting and lease administration. CPM or RPA preferred but not required. Experience with Yardi Voyager or similar Yardi property management software preferred but not required.
Internal Number: 2020
About Crescent Real Estate (Property Mgmt. Services)
CURATED PROPERTIES - SMART INVESTORS
Crescent acquires, develops, and operates high-end properties alongside an exclusive group of investors and high-net-worth clients.