ChicagoCAC employees are expected to perform their job duties and act in a manner consistent with the Core Values of the organization.
The role of the Facility Operations Manager is to maintain a safe, welcoming and professional environment for clients, staff and guests of the Center. To ensure the provision of support services, office management, facility maintenance, custodial services, security and immediate attention to building issues.
Develop, operate and manage a Computerized Maintenance Management System (CMMS)
Oversee the maintenance and upkeep of the facility, including inspections records, building repairs, janitorial and onsite storage.
Coordinate the upkeep of facility garden and green roof.
Coordinate and implement staff and partner office moves and changes.
Maintain inventory of all building assets.
Maintain the building according in compliance with OSHA Standards
Maintain capital budget
Manage petty cash ensuring on hand cash is available for small reimbursements or purchases.
Manage and track company credit card and gift card program.
Order and inventory all office, cleaning and training supplies, client food and equipment.
Register staff trainings and coordinate travel and lodging accommodations as requested.
Assist in fulfilling approved grant items and capital expenditures
Manage calendars of conference rooms for staff, partners and outside guests.
Responsible for maintaining key inventory and security systems.
Assist in research, implementation, and supervision of vendor contracts related to office management and process vendor billing. Maintain vendor relationships.
Maintain, log and request files from offsite file storage facility
Act as liaison and assist with staff and partners on Information Technology/ computer related issues.
Maintain Vertical Wave telephone system and act as liaison with staff and partners on phone related issues.
Develop policies and procedures for all office services including security processes, maintenance procedures and guest/client experience.
Schedules and coordinates conference and education spaces.
Actively participates in the ChicagoCAC leadership team by offering suggestions and ideas in order to take action.
Participate in local networking and training opportunities.
Perform other duties as assigned.
The Facility Operations Manager has a mid-level range of discretion and independent decision-making.
The Facility Operations Manager directly supervises the Maintenance Engineer, Security, Reception and Custodial personnel. Responsible for hiring, firing and evaluation of direct reports.
The Facility Operations Manager works closely with the COO, all staff and partners and vendors.
A Bachelor’s degree is required with a minimum of 5 years’ experience in facility management.
Ability to manage a CMMS system. Knowledge of OSHA Standards. Prior supervisory experience and
strong organizational skills a must
Internal Number: 3124923741
About Chicago Children's Advocacy Center
Chicago Children’s Advocacy Center and our partners are the front-line responders in Chicago to reports of child sexual abuse. We also respond to reports of child physical abuse, witness to violence, and other serious maltreatment. Since opening our doors in 2001, we have served more than 34,000 children.
ChicagoCAC is the city’s only not-for-profit organization that coordinates the efforts of child protection staff, law enforcement professionals, family advocates, medical experts and mental health clinicians under one roof. Our staff:
facilitates our partners’ collaborative response;
arranges families’ visits to the center, including provision of support services such as
transportation and child life;
conducts forensic interviews;
provides family advocacy and crisis intervention services;
provides mental health therapy
All of our services are aimed at reducing trauma so that children and families may begin the healing process. ChicagoCAC’s services are free of charge to every client.
Uniting public, private and community p...artners to ensure the safety, health and well-being of abused children.
Our shared vision:
To eliminate the suffering of abused children in Chicago.
Our core values:
Freedom from abuse and exploitation is a basic human right.
The center is a safe place for everyone who enters its doors.
The collaborative process is the best approach to prevent and respond to child abuse.
Our children and families deserve to receive the highest standard of care available.
Best-practice interventions can restore lives.
Our approach is based on a nationwide model of child advocacy centers, and we are accredited by the National Children’s Alliance. ChicagoCAC believes that a multi-disciplinary approach is the most effective way to protect children and prevent abuse.
ChicagoCAC was founded by former Chicago Mayor Richard M. Daley in 1998. The city, county and state provided seed money and additional resources to build our center, which opened in 2001.